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Administrative Assistant in Rhode Island at Prospect Medical Systems

Date Posted: 1/12/2019

Job Snapshot

Job Description

Administrative Assistant

We are hospitals and affiliated medical groups, working closely together for the benefit of every person who comes to us for care. We build comprehensive networks of quality healthcare services that are designed to offer our patients highly coordinated, personalized care and help them live healthier lives. Through collaboration, we strive to provide all of our patients and medical group members with the quality, affordable healthcare they need and deserve.

The Administrative Assistant supports the Chief Medical Officer, Vice President RI IPA & ACO-NE, Senior Director ACO, Director Healthcare Services, Director PCMH / Care Management, Medical Directors. Creates reports, retrieves data, maintain schedules as requires. Supports IPA, Medical Management, ACO.

Job Responsibilities/Duties

  • Greet visitors to IPA office.
  • Coordinates calendars, schedules, meetings, Health Plan JOC, lunch meetings, travel directions and training as required for all staff involved.
  • answer telephones and responds within one business day to messages.
  • Meeting agendas, documents and minutes.
  • Handles email as needed and responds promptly.
  • Handle important external and internal callers as well as visitors and vendors at all levels of the organization. 
  • Maintain expense reports and performs timecard updating, scheduling and preparation for payroll twice a month for specified staff.
  • Create /  type / maintain forms, spreadsheets, grids, labels, and a variety of documents with Intranet and IDX reports.
  • Answer non-routine questions / correspondence and assembles and manages confidential / sensitive information.
  • Work requires continual attention to detail in composing, typing and proofing materials - responsible for accuracy and clarity of final copy.
  • Print daily documents assigned.
  • Stock office supplies.
  • Maintain Staff Rosters.


Minimum Education: Bachelor’s degree. Project Management a plus.

Minimum Experience: Two (2) years of healthcare experience or related experience. High proficiency in Word, Excel, Outlook, and PowerPoint and type at 65 wpm. Minimum three (3) years Administrative Assistant to CEO.

Req. Certification/Licensure: Notary is a plus. Microsoft Office Suite Certification a plus.

Employee Value Proposition

Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals you will receive:

  • Company 401K
  • Medical, dental, vision insurance
  • Paid time-off
  • Life insurance

How to Apply

To apply for this role, or search our other openings, please visit and click on a location to begin your journey to a new career with us!

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.

EEOC is the Law:

Keywords: IT, Admin Assistant, Secretary, Clerical, Asst, Information Tech, Administrative, Secretarial.