Fax Coordinator in Orange at Prospect Medical Systems

Date Posted: 8/1/2019

Job Snapshot

  • Employee Type:
  • Location:
    600 City Parkway West
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Fax Coordinator

We are hospitals and affiliated medical groups, working closely together for the benefit of every person who comes to us for care. We build comprehensive networks of quality healthcare services that are designed to offer our patients highly coordinated, personalized care and help them live healthier lives. Through collaboration, we strive to provide all of our patients and medical group members with the quality, affordable healthcare they need and deserve.

The Fax Coordinator is responsible for retrieval, sorting, filing and distribution of all incoming inpatient faxes.

Job Responsibilities/Duties

  • Daily retrieval, sorting, filing, researching and distribution of all incoming inpatient faxes
  • Coordinator will research each incoming inpatient fax to determine patient eligibility and if there is an existing inpatient case in Essette.
  • They will file each faxed document on a shared drive in a standardized manner set forth in department processes.
  • Attach incoming documents to the appropriate Essette authorization if one exists
  • Accurately and completely, per department protocol for this position, initiate an authorization when one does not exist in Essette.
  • Redirect any incoming fax that does not belong to the inpatient team to the correct department. 
  • Retrieve and process all incoming files within 3 hours of receipt.
  • Create an appropriate file name for storage in shared drive as outlined in department protocols.
  • Accurately and in a timely manner attach document(s) to the correct inpatient authorization.
  • Directly report to manager the daily volume of processed and unprocessed faxes.  Include the oldest received date of unprocessed faxes.


Minimum Education:  High School diploma or GED equivalent.

Minimum Experience: Experience with Microsoft Office Word (40 WPM) and fax machines.

Req. Certification/Licensure: None. 

Employee Value Proposition

Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals you will receive:

  • Company 401K
  • Medical, dental, vision insurance
  • Paid time-off
  • Life insurance

Prospect Medical Systems has a zero-tolerance policy regarding the use of drugs and alcohol.  Our Company is committed to maintaining a productive, drug free workplace that keeps employees and patients safe from harm.  For this reason, we require applicants to pass a screening for drug use as a condition of employment.  This includes: alcohol, marijuana, cocaine, opiates and methamphetamines.

How to Apply

To apply for this role, or search our other openings, please visit http://pmh.com/careers/ and click on a location to begin your journey to a new career with us!

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.

EEOC is the Law: https://www1.eeoc.gov/employers/poster.cfm